We ensure all financial transactions are properly recorded and organised, forming the foundation for accounting, tax, and audit. Consistent, accurate records from day one prevent costly corrections later.
Scope of Services
What's included
Recording of transactions
Accurate entry of all income and expense transactions, categorised to the correct accounts.
Bank reconciliations
Matching bank statements to your records monthly to catch discrepancies and keep balances accurate.
Maintenance of records
Ongoing upkeep of financial records to ensure they are complete, consistent, and accessible.
Data classification
Proper classification of expenses, assets, and liabilities to reflect the true financial position.
Document organisation
Organising invoices, receipts, and payment records for easy retrieval and audit support.
STAGE 2 - MANAGE
Bookkeeping
We ensure all financial transactions are properly recorded and organised, forming the foundation for accounting, tax, and audit. Consistent, accurate records from day one prevent costly corrections later.
Scope of Services
What's included
Recording of transactions
Accurate entry of all income and expense transactions, categorised to the correct accounts.
Bank reconciliations
Matching bank statements to your records monthly to catch discrepancies and keep balances accurate.
Maintenance of records
Ongoing upkeep of financial records to ensure they are complete, consistent, and accessible.
Data classification
Proper classification of expenses, assets, and liabilities to reflect the true financial position.
Document organisation
Organising invoices, receipts, and payment records for easy retrieval and audit support.
Key Considerations
What we help you think through
01
Accuracy of transaction recording
Every transaction must be recorded with the correct amount, account, and period. Errors compound over time and make year-end, tax, and audit more difficult.
02
Consistency in classification
Inconsistent classification across periods makes accounts unreliable for comparison and decision making. Consistency is key to meaningful financial reporting.
03
Completeness of records
Missing receipts and unrecorded transactions are common causes of errors. We advise on what to keep and how to organise records so nothing is overlooked.
04
Timely reconciliation
Monthly bank reconciliations prevent small discrepancies from becoming larger issues. Timely reconciliation is a key control over record accuracy.
01
Accuracy of transaction recording
Every transaction must be recorded with the correct amount, account, and period. Errors compound over time and make year-end, tax, and audit more difficult.
02
Consistency in classification
Inconsistent classification across periods makes accounts unreliable for comparison and decision making. Consistency is key to meaningful financial reporting.
03
Completeness of records
Missing receipts and unrecorded transactions are common causes of errors. We advise on what to keep and how to organise records so nothing is overlooked.
04
Timely reconciliation
Monthly bank reconciliations prevent small discrepancies from becoming larger issues. Timely reconciliation is a key control over record accuracy.
01
Accuracy of transaction recording
Every transaction must be recorded with the correct amount, account, and period. Errors compound over time and make year-end, tax, and audit more difficult.
02
Consistency in classification
Inconsistent classification across periods makes accounts unreliable for comparison and decision making. Consistency is key to meaningful financial reporting.
03
Completeness of records
Missing receipts and unrecorded transactions are common causes of errors. We advise on what to keep and how to organise records so nothing is overlooked.
04
Timely reconciliation
Monthly bank reconciliations prevent small discrepancies from becoming larger issues. Timely reconciliation is a key control over record accuracy.
At a glance
Key facts to know
Accounting records must be retained for at least 7 years under Malaysian law.
LHDN may request records going back up to 6 years during a tax audit.
Bookkeeping forms the foundation for accounting, tax, and audit, and errors carry through to all downstream processes.
Keeping records updated regularly ensures accurate information throughout the year, not just at year end.
Regular bank reconciliation helps identify errors and missing transactions early.
Disorganised records are a common reason audits take longer and cost more.
Our Process
1
Collection of documents
We collect your source documents, including bank statements, invoices, receipts, and payroll records for the period.
2
Recording transactions
Transactions are recorded in your accounting system, categorised correctly, and coded to the appropriate accounts.
3
Reconciliation
We reconcile bank accounts, receivables, and payables to ensure all records are complete and accurate.
4
Review
Records are reviewed for completeness and consistency. Any discrepancies or missing information are flagged for clarification.
5
Monthly closing
Records are finalised for the month, ensuring a complete and reconciled set of books ready for accounting and tax.
Who this is for
This service is suited for
SMEs without finance teams
Small businesses without in-house finance who need reliable, ongoing bookkeeping support at a manageable cost.
Businesses outsourcing bookkeeping
Companies handing off bookkeeping to a specialist to save time, reduce errors, and free up internal resources.
Companies needing consistent records
Businesses with patchy or inconsistent bookkeeping history that need to establish a reliable, audit-ready baseline.
SMEs without finance teams
Small businesses without in-house finance who need reliable, ongoing bookkeeping support at a manageable cost.
Businesses outsourcing bookkeeping
Companies handing off bookkeeping to a specialist to save time, reduce errors, and free up internal resources.
Companies needing consistent records
Businesses with patchy or inconsistent bookkeeping history that need to establish a reliable, audit-ready baseline.
FAQS
What is bookkeeping and why does it matter?
Bookkeeping is the systematic recording of all financial transactions. Accurate records form the foundation for accounting, tax filing, and audit. Errors in bookkeeping carry through to every downstream process.
How often should bookkeeping be done?
Monthly bookkeeping is recommended for most businesses. Leaving records to accumulate over several months increases the risk of errors and makes year-end processes more time-consuming.
How long must accounting records be kept?
Under Malaysian law, accounting records must be retained for at least 7 years. LHDN may also request records going back up to 6 years during a tax audit.
What do you need from us to get started?
We collect bank statements, invoices, receipts, and any other relevant transaction records for the period. We will walk you through what is needed during onboarding.
Can you handle bookkeeping if our records are disorganised?
Yes. We can work with incomplete or disorganised records and help bring them up to date. We will flag any gaps or missing information as we go.
Get in touch with our team.
Firm Care Group works with businesses across different stages of growth, providing practical support and professional guidance tailored to operational and compliance requirements.
Get in touch with our team to discuss your requirements and explore suitable next steps for your business.