STAGE 2 - MANAGE

Bookkeeping

We ensure all financial transactions are properly recorded and organised, forming the foundation for accounting, tax, and audit. Consistent, accurate records from day one prevent costly corrections later.

Scope of Services

What's included

Recording of transactions

Accurate entry of all income and expense transactions, categorised to the correct accounts.

Bank reconciliations

Matching bank statements to your records monthly to catch discrepancies and keep balances accurate.

Maintenance of records

Ongoing upkeep of financial records to ensure they are complete, consistent, and accessible.

Data classification

Proper classification of expenses, assets, and liabilities to reflect the true financial position.

Document organisation

Organising invoices, receipts, and payment records for easy retrieval and audit support.

STAGE 2 - MANAGE

Bookkeeping

We ensure all financial transactions are properly recorded and organised, forming the foundation for accounting, tax, and audit. Consistent, accurate records from day one prevent costly corrections later.

Scope of Services

What's included

Recording of transactions

Accurate entry of all income and expense transactions, categorised to the correct accounts.

Bank reconciliations

Matching bank statements to your records monthly to catch discrepancies and keep balances accurate.

Maintenance of records

Ongoing upkeep of financial records to ensure they are complete, consistent, and accessible.

Data classification

Proper classification of expenses, assets, and liabilities to reflect the true financial position.

Document organisation

Organising invoices, receipts, and payment records for easy retrieval and audit support.

Key Considerations

What we help you think through

01

Accuracy of transaction recording

Every transaction must be recorded with the correct amount, account, and period. Errors compound over time and make year-end, tax, and audit more difficult.

02

Consistency in classification

Inconsistent classification across periods makes accounts unreliable for comparison and decision making. Consistency is key to meaningful financial reporting.

03

Completeness of records

Missing receipts and unrecorded transactions are common causes of errors. We advise on what to keep and how to organise records so nothing is overlooked.

04

Timely reconciliation

Monthly bank reconciliations prevent small discrepancies from becoming larger issues. Timely reconciliation is a key control over record accuracy.

01

Accuracy of transaction recording

Every transaction must be recorded with the correct amount, account, and period. Errors compound over time and make year-end, tax, and audit more difficult.

02

Consistency in classification

Inconsistent classification across periods makes accounts unreliable for comparison and decision making. Consistency is key to meaningful financial reporting.

03

Completeness of records

Missing receipts and unrecorded transactions are common causes of errors. We advise on what to keep and how to organise records so nothing is overlooked.

04

Timely reconciliation

Monthly bank reconciliations prevent small discrepancies from becoming larger issues. Timely reconciliation is a key control over record accuracy.

01

Accuracy of transaction recording

Every transaction must be recorded with the correct amount, account, and period. Errors compound over time and make year-end, tax, and audit more difficult.

02

Consistency in classification

Inconsistent classification across periods makes accounts unreliable for comparison and decision making. Consistency is key to meaningful financial reporting.

03

Completeness of records

Missing receipts and unrecorded transactions are common causes of errors. We advise on what to keep and how to organise records so nothing is overlooked.

04

Timely reconciliation

Monthly bank reconciliations prevent small discrepancies from becoming larger issues. Timely reconciliation is a key control over record accuracy.

At a glance

Key facts to know

Accounting records must be retained for at least 7 years under Malaysian law.

LHDN may request records going back up to 6 years during a tax audit.

Bookkeeping forms the foundation for accounting, tax, and audit, and errors carry through to all downstream processes.

Keeping records updated regularly ensures accurate information throughout the year, not just at year end.

Regular bank reconciliation helps identify errors and missing transactions early.

Disorganised records are a common reason audits take longer and cost more.

Our Process

1

Collection of documents
We collect your source documents, including bank statements, invoices, receipts, and payroll records for the period.

2

Recording transactions
Transactions are recorded in your accounting system, categorised correctly, and coded to the appropriate accounts.

3

Reconciliation
We reconcile bank accounts, receivables, and payables to ensure all records are complete and accurate.

4

Review
Records are reviewed for completeness and consistency. Any discrepancies or missing information are flagged for clarification.

5

Monthly closing
Records are finalised for the month, ensuring a complete and reconciled set of books ready for accounting and tax.

Who this is for

This service is suited for

SMEs without finance teams

Small businesses without in-house finance who need reliable, ongoing bookkeeping support at a manageable cost.

Businesses outsourcing bookkeeping

Companies handing off bookkeeping to a specialist to save time, reduce errors, and free up internal resources.

Companies needing consistent records

Businesses with patchy or inconsistent bookkeeping history that need to establish a reliable, audit-ready baseline.

FAQS

What is bookkeeping and why does it matter?

Bookkeeping is the systematic recording of all financial transactions. Accurate records form the foundation for accounting, tax filing, and audit. Errors in bookkeeping carry through to every downstream process.

Monthly bookkeeping is recommended for most businesses. Leaving records to accumulate over several months increases the risk of errors and makes year-end processes more time-consuming.

Under Malaysian law, accounting records must be retained for at least 7 years. LHDN may also request records going back up to 6 years during a tax audit.

We collect bank statements, invoices, receipts, and any other relevant transaction records for the period. We will walk you through what is needed during onboarding.

Yes. We can work with incomplete or disorganised records and help bring them up to date. We will flag any gaps or missing information as we go.

Get in touch with our team.

Firm Care Group works with businesses across different stages of growth, providing practical support and professional guidance tailored to operational and compliance requirements.

Get in touch with our team to discuss your requirements and explore suitable next steps for your business.